Brier Elementary PTA 7.2.15

PTA General Membership Meeting Minutes

Meeting Date: March 25th, 2008

Meeting Location:  Brier Elementary Library

Time meeting called to order: 6:32 pm

 
Recorded by: Sue Coppinger, PTA Historian

In Attendance:  22

Quorum Present:  Yes

 
WELCOME & INTRODUCTIONS:

Given By Debbie Dunne

GUEST SPEAKER:

Detective Malinda Wilson, Seattle Police Department

Internet Crimes Against Children Unit:  “Children and Internet Safety”

Detective Wilson handed out internet safety information and gave a presentation on how to keep your child safe while on the internet.  It was a very informative, eye opening presentation.

 
THE BUSINESS PORTION OF THE MEETING BEGAN AT 8:07PM

APPROVE MINUTES:

Reviewed and approved by general consent the PTA minutes from (January 31, 2008)

Julia Bogle made a motion to accept the minutes as written.  The motion was seconded and passed with all in favor.

 
PRESIDENT’S REPORT:                                                 

Given by:  Debbie Dunne

• Unallocated Funds—The board reviewed the PTA finances at their last meeting and determined that there would be about $2400 in surplus money after some fundraisers did better than projected and some others did not occur at all.  The board recommends not trying to spend that money right now. After the carnival, we will have a more precise idea of how much money can be spent.  If there is still surplus money, there’s a couple of options: 1) carry over the money to next year, 2) target funds for grant requests that might come in during the budget making process in May.  This decision will be made at a later meeting.
• Bookplate Drive-- Debbie reminded the membership that the bookplate drive is going on through March 31^st.  Biography books will be purchased with the funds from this drive. 
• Red Cross CPR/ Babysitting Class—There have been two sessions already and were well attended and appreciated.  There are still a couple spots open for the last session on April 11th and 12^th.

  
TREASURER’S REPORT: (1/30/2008 REV #5) 

Given by:  Penny Ebright

Audit Report-- The mid-year audit report has been completed and is favorable.  There were just a few procedural recommendations.  To view the report, contact Debbie Dunne.  If anyone is interested in helping with the end of the year audit, please contact Penny.

Financial Report-- The report for January and February was available.  It reflects the $5000 donation for library books in line item 27 (Donations-programs).

Budget Revision—There will need to be an adjustment in the budget.  In making the budget, the net funds that would be raised from the bookfair and the book plate drive were intended to be granted to the library, but somehow that was not accounted for in the expenses.  Sue Coppinger made a motion saying that net funds from the bookfair and the book plate drive be granted to the library from the general fund.  Discussion occurred.  She amended her motion to say that the net funds be granted to the library by adding two new line items to the budget under expenses--Grants:  one for the bookfair, and one for the bookplate drive.  Motion was seconded and passed with all in favor.

Budget Committee-- The budget committee will begin meeting in April.  There will probably be three meetings. If interested, the sign up sheet was available, or you can let Penny know.

 
2008-2009 EXECUTIVE COMMITTEE ELECTIONS

Nominating Committee Report:      

Given by:  Ken Bogle

There are five elected positions: President, Vice-President of Programs, Vice-President of Fundraising, Treasurer, and Secretary.  Other board positions are appointed by the Executive Committee at a later time.  In their report, the three Nominating Committee members submitted a slate of:  President—Cathy Fiorillo, VP Programs—Penny Ebright, VP Fundraising—Cathy Jackson, Treasurer—Jenny McDowell, Secretary—Julia Bogle.  Debbie asked for nominations from the floor.  There were none.  Bob Cuplin made a motion that we vote for officers as a slate.  Motion was seconded and passed with all in favor.  Cindy Gallagher made a motion to vote verbally.  Motion was seconded and passed with all in favor.  Cindy Gallagher made a motion to accept the slate of officers as recommended by the nominating committee.  The motion was seconded and passed with all in favor.  Ken Bogle made a motion that the minutes reflect that the vote was unanimous. The motion was seconded and passed with all in favor.

 
Meeting adjourned 8:37 pm.

Door prizes were handed out.

NEXT MEETING: May 29, 2008