Brier Elementary PTA 7.2.15
PTA Board Meeting Minutes
Pending Approval
Meeting Date: October 2, 2007
Meeting Location: Brier Elementary Library
Time meeting called to order: 5:32pm
Recorded by: Kim Rainboth, PTA Secretary
In Attendance: Kim Rainboth, Cathy Jackson, Penny Ebright, Debbie Dunne, Cathy Fiorillo, Judy Edwards, Kami Otis, Lesa Keith, Kim Sowers, Tori Thomas, Sue Coppinger, Karolyn Julius, and Amy VeCera.
Quorum Present: Yes
Reviewed and approved by general consent the PTA minutes from (September 11, 2007)
Approved by all in favor.
PRESIDENT’S REPORT:
Given by: Debbie Dunne
The president welcomed the board, particularly new the newest member, Amy VeCera – Intermediate Teacher Representative, and thanked all for their efforts throughout the start of the new school year.
· Debbie gave a reminder about event attendance and conduct – not mandatory that board members attend every PTA event, but nice if you are there; you could help the chair of event out by being helpful in any manner needed. Let Debbie know if you will not be at an event.
· Debbie gave a Best Practices Reminder – Fiduciary responsibility/Audit F/U. Penny will be sending out an end of the year report for 2006-2007 when it is ready.
· A “Thank you” to all who helped in the room 11 transition. All went smoothly.
· PTA & the Law registration class is coming up on October 20th in Everett (registration is due by October 10th, so sign up if you wish to attend).
· It was decided that the meeting time will stay at 5:30pm with snacks, misc. business taken care of at 5:15pm – 5:30pm. Someone will start taking minutes if secretary is running late. (until she gets there).
PRINCIPAL’S REPORT:
Given by: Tori Thomas
Tori “Thanked” everyone who helped in the room 11 transition.
Tori brought up the 6th grade camp. They need scholarship money for the camp. There was some discussion. Cost is $120.00 a child. It was decided that no further PTA funds will be used for camp scholarships.
STAFF REPORT:
Given by: Karolyn Julius
Adrienne Schippers is heading up Reflections, and will speak at the staff meeting tomorrow. The theme for this year is “I CAN MAKE A DIFFERENCE BY …”
TREASURER’S REPORT: (Date of report 10/2/07 REV#2)
Given by: Penny Ebright
· Teacher Allowances Budget line item 142 was reviewed to accommodate new teachers. No further increase is necessary at this time.
· Budget looks good
· The only new thing is the Verizon Wireless line item #24. Sue talked about Verizon and how it works. If you take the flyer to the Lynnwood store and sign up for new service, they will give the PTA $25. Flyer went out about it today.
· The contract for the pop machine located in the staff lounge still needs to be transferred from PTA to Teachers. Income is starting to come in and will be deposited into PTA’s account until paperwork has been transferred. Karolyn and/Amy will talk to Julie Whittles about this.
· Albertsons/Safeway cards – Flyer went out today to sign up your cards. If you buy groceries at Albertsons and/or Safeway using your registered card, Brier Elementary PTA will receive money.
COMMITTEE REPORTS:
Committee: Site Council Report
Given by: Cathy Fiorillo
The new site council PTA Rep. and Volunteer coordinator is Cathy Fiorillo. The minutes are available on the PTA Web Site. They talked about the 4th day count and how it was low. They talked about having a post possible district sponsored family math night. They talked about 2 levies coming up.
Committee: Membership
Given by: Cathy Fiorillo
Marie is doing a great job. There are 235 PTA members as of 10/2/07. Break down is as follows:
171 Family; 30 Single; 27 Staff ; 7 Business. 191 renewed; 44 new members. Nearly all teachers have signed up. Teachers with highest number of members joining will receive a Starbucks card. Staff scholarship is available. Cathy F. will send letters to kindergarten parents, and to parents that turned in volunteer forms, but haven't joined PTA.
Committee: Programs
Given by: Cathy Fiorillo
· Science Fair – Kathy Saneto is chair for this year. She still needs volunteers to help clean up after science fair.
· Bobcat Clothing – The chair for that is Laurie Broulette.
· An “Exercise enhancement committee will work to create a “during recess” program for the track. Also they are working on making exercise activities for the kids to use as they go around the track.
Committee: Kiln
Given by: Cathy Fiorillo
Jill Brocksmith, chairperson, has volunteers ready. Almost all classes participated last year. School will pay $100 for clay this year instead of $150. Jill would like to get a drying rack and service the kiln, in addition to buying more clay and glaze. She will review if the kiln budget needs to be increased.
Committee: Reflections
· Given by: Debbie Dunne
· The theme this year is “I can make a difference by…”
· The chair is Adrienne Schippers.
· The dead line is late November/ early December and 20 entries will move on to the next level.
· Check out the Reflections on the Washington State PTA web site.
Committee: Fundraising
Given by: Cathy Jackson
· Fall Catalog Sale Kick-Off
Make checks out to: Brier Elementary PTA
Orders have to be turned in by October 15th
Distribution day is one day – Wednesday November 14th in room 5.
Need lots of volunteers to help out with distribution.
· Need more volunteers to help out at Safeway, signing people up for the Safeway/Escrip program. – October 13th 11:00am to3:00pm at the196th & Hwy. 99 Safeway.
· Entertainment Books – We have sold 25 books; about ¼ of the way to our goal. Survival Kits – Lesa said we have sold 102 Kits and we will assemble them at Cathy Jackson’s home on October 11th from 11-3.
Committee: Social Events
Given by: Judy Edward/ Kami Otis
· Back to school family fun fare went well. PTA actually made money about $400.
· Monster Mash coming up – There were some issues about older kids attending,
and kids running around on playground. There will be volunteers outside the event to prevent
this. Reminder to wear costumes – no masks and No weapons. There will be popcorn there.
· Pool – Still can't sign up for that yet.
Committee: Volunteer Coordinator
Given by: Cathy Fiorillo
There have been a lot of volunteer forms sent in. The plan was reviewed and everything was going fine. Cathy will be sending out a cover letter of instructions to each chairperson, along with the list of volunteer names.
UNFINISHED BUSINESS:
Given by: Debbie Dunne
Teacher Allowances were updated in the budget.
Given by: Cathy Jackson
Simple Majority - The PTA can not send home have anything that is in any way persuasive,
and can only discuss the issue in an "informative" way on school grounds.
Can Explain what simple majority is. There are many voters that do not know, and the PTA
needs to help spread the word.
We are going to man phones on November 3rd from 2:45 – 4:15 and need 8-16 volunteers.
70% of the voters registered in the Edmonds School District do not have school age
children, so it's important to reach these people also.
NEW BUSINESS:
Committee: Grants
Given by: Debbie Dunne
There is now a grant committee chair – Laura Decker
“Art Cart” - there is need for an art cart that can be moved easily from class room to class room
General Membership Meeting
Given by: Debbie Dunne
Role of Board Members-Please mingle with other members at the meeting.
Review Agenda:
Approve Standing Rules
Approve Mission Statement and Goals
Approve Revised Budget
Elect a Nominating Committee
Highlight Science and Art Programs (Science Fair and Reflections)
Simple Majority
Guest Speaker: Tori Thomas
REVIEW:
Staff Communication:
Buzz: Next Buzz is out November 6th
Articles are due October 26th
Action Items:
Meeting adjourned: 7:06 pm.