Brier Elementary PTA 7.2.15

PTA Board Meeting Minutes

Pending Approval

Meeting Date: November 6, 2007

Meeting Location:  Brier Elementary Library

Time meeting called to order: 5:32pm

Recorded by: Kim Rainboth, PTA Secretary

In Attendance: Kim Rainboth, Cathy Jackson, Penny Ebright, Debbie Dunne, Cathy Fiorillo, Judy Edwards, Kami Otis, Lesa Keith, Kim Sowers, Tori Thomas, Sue Coppinger, Karolyn Julius, and Amy VeCera.

Quorum Present: Yes

Reviewed and approved by general consent the PTA minutes from (October 2, 2007) with one change: Under Programs: Exercise Enhancement: should read: “Exercise enhancement committee to create a “during recess” program for the track.  Also they are working on making exercise activities for the kids to use as they go around the track.

Approved by all in favor.

PRESIDENT’S REPORT:                                              

Given by:  Debbie Dunne

· PTA Best Practices “Highlight” was that PTA leaders are knowledgeable and involved and well trained.  PTA & the Law Class was held on October 20, 2007 up in Everett.  Penny and Kim attended.

Penny gave a little report:  1: Donations, restricted funds was talked about – class talked about how

                                               important receipts are when donations are received.

                                           2: Signatures for contracts need to be signed by officer, not chair.

                                           3: Could purchase a gambling license for $100, then PTA could hold more                      

                                                than two gambling events a year.

· Nominating Committee will be contacting every member of the board to inquire about what their job description is.  There are going to be many new opportunities for new people and new faces next year for many board members have served their two years and must step down.  The nominating committee is Ken Bogle, Mandy Webb and Tiffany Morgan.

· The Directory for 2007-2008 school year is almost done.  It is in the last stages of editing. Thanks to Dana Edwards, Judy Edwards and Sue Coppinger.

PRINCIPAL’S REPORT:                                                           

Given by:  Tori Thomas

• There is going to be a Veterans Day Assembly on Thursday November 8, 2007 at 9:20am. All Veterans and families are invited to attend.
• Site Council is working on getting Parent Coordinators in classrooms. 

STAFF REPORT:                                                                     

Given by:  Amy VeCera

Talked to Julie Whittles on pop machine in staff lounge.  The contract ran out in August 2007 and the machine is not longer owned by Pepsi, but an independent company.  It hasn’t been stocked lately, and Julie hasn’t been able to get a hold of the company.  She will report back when she knows more.

TREASURER’S REPORT: (Date of report 11/5/07 REV#3)         

Given by: Penny Ebright

· Discussion was had about line items :Line # 18 (skating party income) will be a little under and line

      # 81will be a little over due to offering a discount if someone brings in a can of food;Line # 21 (family

      fun night) will be labeled as bingo.

· Other skate parties will not need a line item because PTA will not be collecting any money or paying any money.  It will all go through the skating rink.

· Budget looks good

· Penny filed for an extension on the IRS 99EZ form. Income taxes are now due February 15, 2008. Penny is going to ask Marie Tschirgi if she would like to assist in completing from 99EZ as she has some tax background with her work.

COMMITTEE REPORTS:

Committee: Site Council Report

Given by: Cathy Fiorillo

Next meeting is Wednesday November 14, 2007. So I will have more to report at next PTA Board Meeting.

Committee:  Membership

Given by:  Cathy Fiorillo

• Only two teachers have not joined PTA.  Only one family has vocalized they would like a Scholarship.
• To encourage membership, it was suggested to have a swim party be free for members and charge non-members $2.

.

Committee: Programs

Given by:  Cathy Fiorillo

· Exercise Enhancement –The newly created “Lap Club” was a huge success. There were 241 kids and 222 miles were recorded. There were so many kids, that more bracelets need to be ordered.  

Committee: Reflections

Given by: Cathy Fiorillo

· The chair is Adrienne Schippers.

· The dead line is: November 21, 2007 and 20 entries will move on to the next level.

The 20 winners will be announced at an upcoming assembly.

Committee:Staff Appreciation

Given by: Cathy Fiorillo

• Ingela Hense & Kathy Saneto are gathering drink orders from the staff for upcoming “Thanks a Latte” staff appreciation.  The cart will be here next Thursday.

Committee: Holiday Shop

Given by:  Sue Coppinger

· It will be held in Library on 12/12 - 12/14.

· We are going to try something different – we are going to have it open during recess in addition to after school.

Committee: Fundraising

Given by:  Cathy Jackson

• Distribution day for the Fall fundraiser orders is one day - Wednesday November 14^th

                   in room 5.  Need lots of volunteers to help out with distribution.

• Entertainment Books – We have sent them home with the kids and will definitely make our goal.

Committee: Social Events 

Given by:  Judy Edward/ Kami Otis

• Monster Mash was huge success. PTA went 58 cents in the red on this event.
• Skate Party – November 13, 2007 from 6-8.
• Pool – Swim Party is scheduled for January 26^th, 2008.

There was a motion made by Sue C. that we make the swim party free to all PTA members and charge $2.00 to NON PTA members. It was seconded by Cathy F. It was passed unanimously.

UNFINISHED BUSINESS:

Simple Majority

Given by: Cathy Jackson

• Today is the day to Vote. So Vote Vote Vote!!!!!

NEW BUSINESS:

• Sue C. brought up that Jason Weber would like to donate $200 to Brier PTA for every Refinance or Home loan through Jason Weber at NETWORK MORTGAGE SERVICES. Someone would just have to mention Brier Elementary. Sue made a motion to allow Jason Weber to donate $200 to Brier PTA for every Refinance or Home loan with the mention of Brier Elementary, pending that we can do that legally. It was seconded by Judy E.  It was passed unanimously.  Penny E. will look into the legal issues.

• Debbie D. brought up that we have gotten two very kind donations from two different families. It has been discussed with them and what they would like to have done with the donations.  The first one was from Charlie & Faye O’Neil for $5000 plus a matching grant from Boeing for $5000. PTA will open a separate account for this money and have a separate report for how/what the money was used for. Charlie & Faye would like to see some sort of a First Aid Training set up for kids.  The rest of the money could go for current programs – like increasing books for the library and getting an “ART CART” , etc…. The second donation is from Adrienne Schippers’ mother for $1000.  She has said that she would like at least $200 to go to the Reflections Program and the rest of the money be used for art related programs.  A line item for Donations -  Art Enhancement will need to be added to the budget at the next general membership meeting.

Committee: Grants

Given by:  Debbie Dunne

• There is now a grant committee chair – Laura Decker
• If anyone knows of available grants, please let Debbie know.
• “Art Cart” - there is need for an art cart that can be moved easily from class room to class room

             Karolyn Julius reported that she had contacted Madronna School to see what their “ART CART”

             consisted of.

REVIEW:

• Buzz:   Next Buzz is out December 4th

                         Articles are due November 21st

• Action Items:

                         Penny has action item to check into PTA and Law whether or not we can take Jason

                         Weber’s donation offer.

Next meeting will be a pot luck at Kami’s house and will be 12/11/2007 from 5:30pm to 8:00pm.

Meeting adjourned: 6:58 pm.