BRIER PTA MEETING MINUTES FROM THURSDAY NOVEMBER 9TH , 2006
*Meeting was called to order @ 6:03 pm
*All members were present except Cindy Marum - excused
*Reviewed and approved by general consent the PTA minutes from 10-12-06 with noted changes.
PRESIDENTS REPORT:
*We need to try and keep on track with noted time used on minutes. If you are in need of additional time or have a subject that requires a separate meeting please contact Debbie
*PTA now has a copy log located next to the main copier in the office and also in the primary building. If you are using the copier for PTA items please log the number of copies and how many sides correctly. Although we are not being charged this year, the numbers logged will be used for budgeting purposes in 2007-2008.
*The PTA has been approached by Melissa Barnes regarding a toy drive box at an up and coming PTA event. Cathy Fiorillo will contact her and get the details. The next event would be the November 30th skate party.
*Our December PTA meeting in years past has been a holiday party/get together. This year it will be on December 14th at Julie Wyman’s at 6:00 pm. This year we will add a gift exchange with a $5.00 limit.
PRINCIPALS REPORT:(Reported by Debbie Dunne in Cindy’s absence)
*Monster Mash was a huge success and enjoyed by all. We need to work on getting the word out to everyone - especially older kids - that no PTA events are drop off events and they must be accompanied by an adult. We will try classroom visits to the intermediate grades on days of the events to get the word out. Also we will have a statement in the Buzz.
*The first community coffee was a success.
*Lisa Mallory was in a car accident, but is recovering well.
TREASURERS REPORT:
*Copies of the budget were passed out. It has been adjusted to reflect the fundraisers to date. Penny is working to recover 4 returned checks. (See actual budget for changes)
*The phone directory went over budget by $83.00. There was not enough business sponsors this year to equal out the cost of printing.
*A motion was made to give Debbie Hartle an additional $187.50 as she has moved from a part time to full time teacher. Discussion occurred. Motion passed by general consent.
MEMBERSHIP REPORT:
*281 members have joined to date. We now have 100% of teachers and specialists as members. There is still scholarship money available for PTA membership. Cathy will be working with Julie in the office to see if any families are interested.
COMMITEE REPORTS:
Programs:
*The website for ordering Bobcat clothing online is having some issues. Cathy will report when all the “bugs” have been worked out.
*Reflection committee is hosting an event to work on projects on the evening of November 17. The event will cost $5.00 for each project.
*Friends of the Library committee is working on the book fair
Fundraising:
*Sue provided a break down sheet of all fundraisers and how they are progressing. (see report)
Social:
*Up and coming skate night on November 30th is on track.
Volunteer:
*Julie is now working with the site council to help entice volunteers.
UNFINISHED BUSINESS:
Track/Field Update:
*Debbie Dunne reported that the district will be matching the original amount of 10k. That leaves us with approximately 2k for phase 2 exercise stations. If we are under 40k no permits are needed or bids when working with known vendors.
“Arts enhancement” Plan:
*We currently have 2k budgeted in the “Arts Enhancement” line item. The committee is continuing working with staff and the “Art in Residence” Program. This program not only helps engage student but also trains the teachers. to support this goal we need to add an additional $500 to this line item. (see Carry- Over Funds Allocation Proposal - next topic)
Carry-Over Funds Allocation Proposal:
*Debbie prepared a sheet of requests that have been made to date by PTA member and School staff for funds that are above and beyond the already budgeted money. These funds were either “left over/unused from past year(s) budget or “extra” earned funds above what was budgeted for this year. The list has some item that require the vote of our general PTA population. The following motions were made to allocate funds:
* A motion was made to move $500 from carry over funds into the “Arts Enhancement” line item to reflect an additional $500 to support the “Arts in Residency” program already in place. No discussion occurred. Motion passed by general consent.
*A motion was made to move $200 from carry over funds into the play ground equipment line item by $200. No discussion occurred. Motion passed by general consent.
*A motion was made to add a line item to the budget to support a “lap Club” incentive program for $300, with the money coming from carry over funds. Discussion occurred. Motion passed by general consent.
*A motion was made to make the up and coming skate night a “free” event for all PTA members, with the money coming from carry over funds. Discussion occurred. Motion passed by general consent.
*A motion was made to make the up and coming swim party a free event to everyone, with the money coming from carry over funds. Discussion occurred. Motion passed by gerenal consent.
NEW BUSINESS:
Open House/ Brier Arts Festival/End of the Year Celebration:
*Open house has been moved to May 16th by the school. We will be doing the book fair the same night. Due to the timing and date it is not feasible for us to have an end of the year celebration also. The proposal was made to make the end of the year function , the Arts Festival, also the same night. A motion was made to combine the events. Discussion occurred. Motion passed by general consent. It will be noted in the Buzz that the PTA will not be doing an activity on June 1st due to the May 16th change/events.
PTA Insurance:
*It is time to renew our PTA insurance. A motion was made to renew the existing insurance policy for $340. Discussion occurred. Motion passed by general consent.
Review
Staff News:
*Gayle will pass information to other teachers and staff on the literacy portion of the reflections program.
Brier Buzz:
*Lesa has changed to give everyone a one week turn around on items that need to be submitted for the Buzz. PLEASE do so in a timely manner and be respectful of others time. Lesa will send out an e-mail on a Friday to get what she needs back by the following Friday.
To Do List:
Debbie Dunne has the master copy. If you have any questions please contact her.
Meeting adjourned 8:05pm.