BRIER PTA MEETING MINUTES FROM THURSDAY SEPTEMBER 19TH ,
2006
*Meeting was called to order @ 6:02 pm
*All members were present
*Reviewed and approved by general consent the PTA minutes from 8-14-06 with noted changes.
PRESIDENTS REPORT:
*Thanks to everyone for their hard work this summer. Pass around "Thank you" notes from staff.
*Leadership conference attended by Penny, Debbie, & Sue. Packets of information distributed by Debbie.
*Goal of reaching "Best Practices" working on money handling procedures. One way is the use of a lock box. There will be 2 keys for the lock box for "Checking Out" and 2 that stay with Debbie and Penny. Two people must always be present for money counting. No exceptions - events, social events, or fundraisers!
*Monday PTA Council meeting @ 7:00pm.
*Teacher Surveys - we have received only 8 back, a summary is attached to agenda. Gayle Gray will e-mail staff to see if we get more responses.
*Snack for Board Mtg. sign ups passed around.
PRINCIPALS REPORT:
*Great start to the school year. Thank you to everyone.
*Change to lunch and recess is working well. The new rotation has been implemented and is running smoothly. There will be a hand out @ curriculum night.
*Volunteer Coordinators will be presenting just before each start of curriculum night. The "Julie and Jenny Show" in the library.
*The WASL scores are in. We need to remember this is only one measure. Cindy will be briefly going over the results and information at the PTA general meeting.
TREASURERS REPORT:
*New revision was passed out dated 9/12/06 revision A. The changes that will be presented to the general
PTA population are highlighted in blue. It shows an extra $888.70 to be allocated. WE added survival kits, actual money earned at seascare parade, a reduction in library grants, removal of outdoor camp and bookplate drive, changing bookplate drive to used book sale in grant fundraising.
*Issue: we need a new revision to this budget to present to the general membership. Discussion was held.
*A motion was made to remove the cotton candy line item and reallocate it to the events that will be using it. Discussion . Motion approved be gerenal consent. this created another $200.00 to add to the already $888.70. Discussion was held. A motion was made to add new teacher allowances of $900 and the remainder of the funds to unallocated ($188.70). No discussion. Motion passed be general consent.
MEMBERSHIP REPORT:
*180 members have joined to date. Cathy provided a spread sheet of member categories. See attachment.
COMMITEE REPORTS:
Programs:
*Bobcat clothing will also have a website for ordering online this year. We will also receive 10% back on all orders.
*Reflections is moving forward
Fundraising:
*September 28th catalog sales will kick off. It will run for 2 weeks. November 13th is the scheduled date for distribution.
*Survival Kits is a new item. We will be assembling them on Friday October 13. We will be making a small profit.
*Box Tops, e-scrip, and Albertsons flyers went home. Still working on Ink Jet information
Social:
*Friday is the Back to school bash. to date 316 meals have been ordered. Moving forward.
*Monster Mash - DJ has been reserved and moving forward.
Volunteer:
*Information went home in Tuesday's packet. A 1/2 hour meeting before curriculum night in library. Volunteer sign up sheets will be available there too. Julie and Jenny are entering all information into a data base and giving to the appropriate people. (i.e. : chairs of upcoming events).
NEW BUSINESS:
*Survival Kits needs to be added under fundraisers (see Treasures report).
*Amended budget - under treasurers report.
*Track update: "What we got vs. what we expected" questions from a small group have come back to us as a PTA. Positive PR in the buzz will be going out next month. Mr. Givens is keeping track of how his PE classes are using as well as student use when not in PE to show "HOW FAR HAVE WE WALKED?" More money may be available through the district. A committee will be doing research, and has been added to the volunteer sheet.
*Community Coffees: Organize meeting or get together at peoples home throughout the community starting after curriculum night. A note win the Buzz will also be going out on how you can host a "Coffee Time" if interested. Could be by grade, class, neighborhood, etc.
*Food Drive: We have been assigned March 19-23, 2007 by the district as our week for gathering non-perishable food items. PTA will organize.
REVIEW:
*Staff: Mrs. Gray to cover at staff meeting the following items; Teacher reviews, Kick off assembly, Survival Kits and the forms going into the lock box with money, Box Top collections coming, Volunteer form in room for sign up on curriculum night.
*Buzz: We only have 3 weeks until it comes out again. Lesa needs all items submitted no later then September 23rd.
Meeting adjourned @7:14pm
*Meeting was called to order @ 6:02 pm
*All members were present
*Reviewed and approved by general consent the PTA minutes from 8-14-06 with noted changes.